Automated billing that keeps
your program moving.
ChildPilot helps childcare programs simplify billing, payment tracking, subsidy management, and financial workflows so your team spends less time troubleshooting and more time running the program.
ChildPilot helps childcare programs simplify recurring tuition billing, ACH and credit card payments, subsidy tracking, invoicing, and automated billing workflows in one connected platform.
Online ACH and credit card payments, autopay, recurring tuition, and secure online payments built for childcare programs.
Recurring billing, autopay, tuition plans, split payments, automated invoices, late fees, and invoice reminders without manual rework.
Track childcare subsidy payments, agency billing requirements, attendance records, reimbursement workflows, and subsidy reporting alongside private-pay billing.
When invoices, schedules, payments, subsidy tracking, and financial records are disconnected, your team spends more time fixing billing problems than managing the program.
Childcare billing is rarely static. Split schedules, flexible attendance, changing tuition rates, subsidies, and program adjustments create billing complexity quickly.
Updating invoices manually, adjusting schedules, and tracking payment statuses across different systems increases the chance of billing mistakes and delayed payments.
Invoices, reminders, payment tracking, and overdue balances require constant attention when billing workflows are not connected.
When payments, billing records, and reporting live in separate places, duplicate work increases and financial visibility becomes harder to trust.
ChildPilot helps childcare programs simplify automated childcare billing by connecting schedules, tuition rates, invoices, and payment tracking in one organized workflow.
ChildPilot helps your team stay organized across childcare subsidy management, tuition tracking, and flexible billing workflows without creating more administrative work.
ChildPilot keeps childcare payment processing, invoices, financial records, reporting, and QuickBooks Sync connected so your team is not entering the same information multiple times or reconciling billing across disconnected systems.
ChildPilot is more than a billing system. It connects tuition, payments, subsidies, and reporting so your daycare accounting stays clean — without juggling spreadsheets or re-keying numbers between tools.
ChildPilot works as accounting software for daycare and preschool programs by syncing tuition, invoices, and payments with QuickBooks. Your daycare accounting stays current without re-keying data, so tracking payments and monthly reconciliation takes hours instead of days.
See where money is moving in your childcare business with built-in expense tracking and financial reports. The billing system feeds revenue, outstanding tuition, and budgeted spending into one view so cash flow is never a guess.
Families pay online with credit card or ACH from their bank accounts, and every payment is reconciled to the right invoice automatically. The billing and payment trail stays clean, so tracking payments lives on one screen instead of three.
From recurring invoices to attendance tracking and late-fee rules, the billing process is user friendly enough for a director to run solo. It saves you time every cycle and keeps your childcare business or daycare business moving without late-night spreadsheet sessions.
Billing issues can't wait, and your team shouldn't have to troubleshoot them alone. ChildPilot pairs childcare billing software with real people who help your team stay organized and keep operations moving.
Real people who answer the phone. Real support that grows with your program.
When billing, payments, and financial tracking work together, your team spends less time troubleshooting and more time running the program.
Invoices go out on time and payments come in with less manual effort.
Less manual entry means fewer mistakes and fewer fixes later.
See what is coming in and when without digging through records.
Spend less time on invoices, payments, and follow-up.
Keep billing records in one place so nothing gets lost or entered twice.
Fewer last-minute fixes. More consistency every billing cycle.
Childcare billing software helps programs manage invoices, tuition tracking, payment processing, subsidy management, financial reporting, and billing workflows in one connected system.
Yes. ChildPilot connects schedules, tuition rates, invoices, and payment tracking so your team avoids rebuilding invoices when schedules change.
ChildPilot supports online ACH payments, credit card payments, autopay, recurring tuition billing, and split payments so families can pay how they prefer and your team is not chasing checks.
Yes. ChildPilot supports recurring childcare billing, flexible tuition plans, split payments, and automated invoices and late fees so each billing cycle runs the same way without manual rework.
Yes. ChildPilot keeps subsidy management, tuition tracking, and billing workflows organized without relying on disconnected spreadsheets.
Yes. ChildPilot helps programs track childcare subsidy payments, state agency billing requirements, attendance records, and reimbursement workflows alongside private-pay billing in one place.
Yes. ChildPilot supports secure childcare payment processing while keeping billing records connected and organized.
Yes. ChildPilot supports QuickBooks Sync so billing, payments, and accounting records stay connected without duplicate data entry.
ChildPilot is built as childcare billing software with accounting workflows baked in. Tuition, payments, expense tracking, and financial reports stay connected, and the included QuickBooks Sync keeps your daycare accounting in step with the rest of your books.
Yes. ChildPilot’s billing process is user friendly enough for directors and office managers to run on their own. The system handles invoices, attendance tracking, autopay, and reminders, which saves you time every cycle and keeps your childcare business moving.
Less paperwork. More time for your kids and staff.