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ChildPilot Childcare Management Software

ChildPilot is an All-In-One cloud-based childcare management system that helps childcare owners & directors perform day-to-day administrative tasks more efficiently, enhance parent communication & more.

Manage Family & Children

ChildPilot offers a full suite of family management tools, including:

  • Interactive calendar/scheduler
  • Real time ratio alerts & tracking
  • Immunization tracking & alerts
  • Electronic document storage
  • Mass emailing & text messages
  • Messaging/log notes system
  • Simultaneous users
Childpilot Family Data Storage Childcare Management Software
Employee Tracking childcare management software

 Employee Database

  • Manage Employee permissions
  • Store employee data & documents
  • Staff scheduling
  • Clock in & out
  • Time card/attendance reporting
  • Track sick, vacation & training hours

Automated Billing

  • QuickBooks integration
  • Auto invoicing, payments, & late fees
  • Link fees to child's schedule
  • Financial history for each family
  • Adjust tuition discounts or credits
  • Credit card payments anytime, anywhere
Automated Billing Childcare Management Software
custom reporting tool childcare management software

  Detailed Reporting

  • Real time reports in seconds
  • Download customized PDF reports
  • Export customized reports to excel
  • Attendance, allergy, daily reporting
  • Immunization history
  • Classroom directories
  • Weekly/monthly roll call sheets
  • Account balance summary
  • Family year end tax statement

  Registration & Parent Portal


  • Enroll for auto-pay
  • Child check in/out
  • Pay tuition balance via mobile
  • Manage & view payments history
  • Receive notifications with interactive calendar
  • Teacher to parent messaging & photo sharing
  • Live updates to childs activity feed
  • Digital daily sheets
  • Guaranteed to improve parent involvement
childpilot childcare management software parent portal

“Great update for us!”

Parents get real time updates about what is going on in their child's day. Parents really enjoy receiving pictures and the ease of communicating. We like the easy billing and the access to daily reports for all children. I like that when I need help with anything at all, customer service is available and seems like she is truly willing to help! I also love that when we make suggestions for the product, they make it happen for us and its totally customizable.

-Lindsey, Center Director

“Outstanding super easy software”

The software is great! It is very user friendly! I can track payments; send reminders and I was able to go paperless! My CSR is amazing! I can message her anytime day or night and she always responds! If I have questions or request, she is very prompt in making sure it gets done! She is the best!!!

-Sherri, Childcare Center Owner

“LOVE ChildPilot”

Our overall experience has been amazing! From the staff at ChildPilot to the amount of time that has been shaved off of my workload due to this software. It is user friendly and easy to use for someone who has not had a lot of training.

-Penny,Childcare Center Director of Operations

“All in one”

We had used different platforms in the past and nothing ties everything together so efficiently like ChildPilot. The support that you get is amazing. They go above and beyond to get what you need. We are extremely grateful!

-Jorge, Center Owner

childpilot childcare management software

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