Childcare Management

ChildPilot childcare management software

Childcare Management Software

ChildPilot is a childcare and preschool management software system allowing you and your staff to run your business via tablet, desktop or mobile phones.

A custom website is provided to preschools who sign up for ChildPilot Merchant Services. ChildPilot's website includes marketing pages, a family portal for guardian and student enrollment, and a teacher portal. See the video below for a quick summary of ChildPilot features.

For a limited time, a free HD video camera is offered to new customers. Sign up for an online demonstration via our online demo request form.

Manage Family & Children Data

ChildPilot offers a full suite of family management tools, including:

  • Interactive Calendar/Scheduler
  • Real Time Ratio Alerts & Tracking
  • Immunization Tracking & Alerts
  • Electronic Document Storage
  • Mass Emailing & Text Messages
  • Messaging/Log Notes System
  • Simultaneous Users
Childcare Management Software
childcare management software

 Employee Database

  • Manage Employee Portal Permissions
  • Store Employee Data and Documents
  • Staff Scheduling
  • Clock In & Out
  • Employee Time Card/ Attendance Reporting
  • Keep Track of Sick, Vacation Time, and Training Hours

  Automated Billing

  • QuickBooks Intergration
  • Automated Invoicing, Auto Payments, & Late Fees
  • Link Fees to Child's Schedule
  • Financial History for Each Family Account
  • Adjust Tuition Discounts or Credits
  • Process Credit Card Payments Anytime, Anywhere
Childcare Management Software
custom reporting tool childcare management software

  Detailed Reporting

  • Launch Real Time Reports in Seconds
  • Download Customized Reports as PDF
  • Export Customized Reports to Excel
  • Attendance, Allergy, Day to Day Reporting
  • Immunization History
  • Classroom Directories
  • Weekly/Monthly Roll Call Sheets
  • Account Balance Summary
  • Family Year End Tax Statement

  Registration & Parent Portal

Staying connected with families has never been easier!

  • Online Enrollment
  • Enroll for Auto-Pay
  • Child Check In - Out
  • Pay Tuition Balance with Credit Card or E-Check On the Go!
  • Manage Payments and View Payment History
  • Upcoming School Events Notifications with Interactive Calendar
  • Teacher/Admin to Parent Messaging/Photo Sharing
  • Recieve Live Updates to Childs Acitivity feed / Digital Daily Sheets
  • Guaranteed to Improve Parent Involvement
childcare management software parent portal


Request a CHILDPILOT Demo

Childcare Preschool Management



Feel free to contact us and find out more about our products.

Childcare management software

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