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Administrative Suite

Manage Family & Children

ChildPilot offers a full suite of family management tools, including:

  • Check children in and out
  • Track immunization history
  • Handle classroom scheduling
  • Look up parent and child information
Family Data Storage Childcare Management Software
Room student schedule childcare management software

 Room Scheduling

  • Real Time Ratio Alerts & Tracking
  • Interactive Calendar
  • Move Staff/Students to different rooms temporarily
  • View classroom attendance changes in real time
  • Add notes & activities for specific classrooms
  • Staff can tie lesson plans to classrooms

Employee Data



From the moment a potential employee fills out an online application and is approved by the director, all of the employee's data will be synced into the system at the click of a button. You will easily have access to attendance records, time clocks, time off request forms, and more.


Employee Tracking Childcare management software 

Childcare Management software automated billing

Automated Billing


From the moment you create a billing schedule; creating invoices, late fees, & auto - payments will be automated! Your families will receive notifications through their parent portal giving parents the flexibility to pay online, enroll for autopay, or even pay in person.


Create Reports in Seconds

Seeing your data in one location has never been easier. ChildPilot offers the simplest way to create and manage customizable reports including:

  • Roll Call Sheets
  • Allergy Lists
  • Revenue Reports
  • Bus Run Checklist

Childcare management software reports 

childcare management software parent portal 



 Online Enrollment


On desktop or on the go, families can pre-register to your program by providing required details about their family & child. Once approved and made active all of the family details will automatically sync to your ChildPilot database.


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