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ChildPilot Childcare Management Software

Save time and money performing daily administrative tasks with ChildPilot's cloud-based system and enhanced parent communication tools.

Cloud-Based System

Access data from any device anytime, anywhere!

  • Multi-user functionality
  • Interactive calendar/scheduler
  • Real-time attendance tracking
  • Mass emailing & text messaging
  • Electronic document storage
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 Employee Database

  • Manage Employee permissions
  • Store employee data & documents
  • Staff scheduling
  • Clock in & out
  • Attendance Recording & Reporting
  • Track sick, vacation & training hours

Automated Billing

  • QuickBooks integration
  • Auto invoicing, payments, & late fees
  • Link fees to child's schedule
  • Financial history for each family
  • Adjust tuition discounts or credits
  • Credit card payments anytime, anywhere
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Contactless Solutions

Safely track/record attendance with our quick & efficient check-in/out options

  • Kiosk Mode
  • Contactless check-in:
  • QR Code
  • Geo-Location Check-in

  Registration & Parent Portal

Guarantee to enhance parent communication & engagement!

  • Contactless check-in/out
  • Digital daily sheets with push notification
  • Teacher to parent messaging & photo sharing
  • Online pay
  • Manage & view payments history
  • Online form submission with signature capabilities
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  Detailed Reporting

  • Real time reports in seconds
  • Attendance, allergy, daily reporting
  • Immunization history
  • Classroom directories
  • Weekly/monthly roll call sheets
  • Account balance summary
  • Family year end tax statement
  • Download & export reports to Excel or PDF 


"Great update for our school"

Parents really enjoy receiving pictures and the ease of communicating. We like the easy billing and the access to daily reports for all children. I like that when I need help with anything at all, customer service is available and seems like she is truly willing to help!


-Lindsey, Center Director

"LOVE ChildPilot"

Our overall experience has been amazing! From the staff at ChildPilot to the amount of time that has been shaved off of my workload due to this software. It is user friendly and easy to use for someone who has not had a lot of training.

-Penny, Director of Operations

"Perfect for Childcare"

I took over a childcare center had had no administrative system in place and poor means of communication with families. This system changed all of that and I feel like we haven't even used it to its full potential.

-Shelby, Center Director

"All In One"

We had used different platforms in the past and nothing ties everything together so efficiently like ChildPilot. The support that you get is amazing. They go above and beyond to get what you need. We are extremely grateful!

-Jorge, Center Owner


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